Getting Started with MeetingsAI: Your Complete Setup Guide

Welcome! Let’s Get You Set Up 🎉

If you’ve ever left a meeting thinking “Wait… what were my action items?”, you’re in the right place.

MeetingsAI is designed to quietly handle the busy work—recording, transcribing, summarizing, and organizing your meetings—so you can focus on the conversation itself. And the best part? Getting started is simple.

This guide walks you through everything step by step. No technical background needed. We’ll celebrate small wins along the way, and by the end, you’ll be fully set up and confident using MeetingsAI.

Step 1: Download and Sign In

First things first—let’s get MeetingsAI on your device.

What to do:

1. Download MeetingsAI from the official website or app store
2. Open the app
3. Sign in or create your account

That’s it! You’re officially in.

[IMAGE: MeetingsAI welcome screen with sign-in options]

Info:
MeetingsAI works across platforms and integrates seamlessly with Zoom, Google Meet, Microsoft Teams, and Webex.

Step 2: Choose Your AI Mode (Private or Cloud)

Before your first meeting, you’ll choose how MeetingsAI processes your data.

Your two options:

• Private Mode – AI runs on your device for maximum privacy
• Cloud AI Mode – Secure cloud processing for more power and advanced features

You can change this for every meeting, so you’re always in control.

How to choose:

1. Open Settings
2. Select AI Mode
3. Pick Private or Cloud

Tip:
For sensitive or confidential meetings, Private Mode is a great default.

Step 3: Record Your First Meeting

Now for the fun part—your first recording.

MeetingsAI works with Zoom, Google Meet, Microsoft Teams, and Webex.

How to record:

1. Join your meeting as usual
2. Open MeetingsAI
3. Click “Start Recording”

MeetingsAI will capture the audio while you focus on the conversation.

[IMAGE: Recording indicator active during a Zoom meeting]

Warning:
Don’t forget to check microphone and local recording permissions before your first meeting.

You’re doing great so far 👍

Step 4: Watch AI Transcription Happen Automatically

Once your meeting ends, MeetingsAI gets to work.

What you’ll see:

• 95%+ accurate transcription
• Support for 50+ languages
• Clear formatting and timestamps

No uploads. No manual steps. It just happens.

[IMAGE: Transcript view with timestamps and speaker labels]

Info:
You can search your transcript later by keyword—perfect for finding decisions or key moments.

Step 5: Understand Your Transcript and Speakers

Your transcript isn’t just text—it’s structured information.

Speaker identification helps you:

• Follow the conversation clearly
• Attribute decisions correctly
• Clarify responsibilities

This is especially useful in group meetings and remote calls.

Tip:
Speaker labels get more accurate over time as MeetingsAI learns your meeting patterns.

Step 6: Review Smart Summaries

You don’t need to reread the entire transcript.

MeetingsAI generates smart summaries that highlight:

• Key discussion points
• Decisions made
• Important context

Think of it as the executive version of your meeting.

[IMAGE: Summary view with bullet points]

That’s it—you already saved yourself time.

Step 7: Check Your Action Items

This is where MeetingsAI really shines ✨

Automatic action items show:

• What needs to be done
• Who is responsible
• What was agreed upon

No more guessing or forgotten follow-ups.

Tip:
Many users review action items immediately after meetings—it takes less than a minute.

Step 8: Try YouTube Video Transcription

MeetingsAI isn’t just for live meetings.

You can also transcribe YouTube videos, which is perfect for webinars, training videos, and interviews.

How it works:

1. Paste the YouTube link into MeetingsAI
2. Select the language
3. Start transcription

In moments, you’ll have a searchable transcript and summary.

[IMAGE: YouTube link input with transcript preview]

Step 9: Store, Search, and Share

All your meetings are saved and neatly organized.

You can:

• Store recordings locally or in the cloud
• Search past meetings by keyword
• Share summaries with teammates

You’re building a meeting knowledge base without extra effort.

Info:
You can delete any meeting data at any time—you’re always in control.

Common Mistakes (and How to Avoid Them)

Warning:

• Forgetting to check microphone permissions
• Starting the meeting before hitting record
• Skipping the summary review

A quick check before and after meetings keeps everything running smoothly.

You’re All Set! 🎉

That’s it—you’ve officially completed your MeetingsAI setup.

You now know how to:

• Record meetings across platforms
• Get accurate AI transcripts
• Review summaries and action items
• Choose between Private and Cloud AI
• Transcribe YouTube videos

What’s next?

Once you’re comfortable, explore advanced privacy settings, workflow integrations, and team collaboration features.

Check out our advanced guides or start your next meeting with MeetingsAI today.

You’ve got this—and we’re here whenever you need help.